Under section 171 of the Companies Act, every company must appoint a company secretary within 6 months of incorporation. A company secretary has to be “ordinarily resident” in Singapore or a holder of Employment Pass/ Entrepreneur Pass. He/She need to have the knowledge and experience to discharge his/her duties, which include:
- Maintain the company statutory registers and minute books
- Arrange for shareholder and director meetings
- Lodge and file in time all necessary documents required by law
- Provide administrative support in preparation of meetings
- Ensure that the company meets all its compliance obligations
- Stay updated on relevant developments and changes in statutory and regulatory obligations
- Communicate adequately with directors and shareholders
The Company Secretary is an appointed officer of the Company answerable to duties and obligations set out in the Companies Act.
Any breach of the Singapore Companies Act, Chapter 50 carries with it serious consequences including fines, penalties and prosecution for both the company itself and its directors. Let us help you be compliant.
Corporate Secretarial Services Scope
Terra Advisory provides the following comprehensive Corporate Secretarial Services for Singapore companies.
Statutory Registers
Properly established and maintained statutory registers.
- Appointment of officers
- Transferring and issuing of shares
- Tracking of details of company debentures
- Filing signed board resolutions and Annual and Extraordinary General Meeting minutes
Filing of Changes and Updating ACRA
- Annual Reports
- Appointment, resignation or death of any officer
- New company name (for approval and filing)
- Changes in Memorandum and Articles of Association
Board Meetings
- Formulating and preparing of meeting agenda with Chairman or Chief Executive
- Preparing Directors’ Circular Resolutions
- Attending meetings, taking minutes, and maintaining minute books
- Certifying minutes
- Providing legal advice on Companies Act
Annul General Meetings
- Circulating financial reports to share holders
- Preparing meeting agenda
- Attending meeting and taking meeting minutes
- Ensuring that the right procedures are followed
Shareholder Monitoring and Communication
- Monitoring movements on the registered members and maintaining general shareholders relations
Company Seal
- Ensuring the protection and proper use of the corporate seal
ACRA Compliance Alert & Reminders
- Alerting and reminding you of deadlines for filing and other compliance work